S'Cool Ski Coordinator

S’COOL SKI COORDINATOR - JOB DESCRIPTION Position: S’Cool Ski Coordinator Reporting: Director of Operations / General Manager Hours: 15 hrs/wk (Sept 15 - Sept 26) 25 hrs/wk (Sept 29 - Oct 31) 30 hrs/wk (Nov 3 - Nov 28) 40 hrs/wk (Dec 1 - April 8) Wage: 26/hr SKILLS AND QUALIFICATIONS: • Working knowledge of Nordic skiing, youth programs and and ski area operations • Experience with online registration systems • Ability to take direction, function independently and manage multiple tasks and teams • Demonstrated problem solving skills and ability to think and act independently • Demonstrated team leadership and supervisory skills • Ability to function in a team environment • Demonstrates strong administrative and delegation skills • Good computer skills (word processing and information management) • Superior communications skills in working with team members, teachers, youth and the public GENERAL RESPONSIBILITIES: Leadership and Supervisory • Assist the Director of Operations on assessment of staffing needs for S’Cool Ski Program and coordinate instructor scheduling following the 2025-2026 Staffing Budget • Assisting with instructor recruitment, conduct performance reviews for instructors and liaise with Director of Operations regarding performance of instructors • Identifying and ensuring regular delivery of training needs of instructors • Identifying and ensuring regular maintenance of S’Cool Ski Program equipment, notifying the Director of Operations of required repairs or orders • Will work regularly with the Ski Technician to ensure skis are properly waxed and maintained. • Scheduling of Instructors, managing any scheduling issues that arise, time sheets are emailed in to the Director of Operations at the appropriate times Administrative • Manage the scheduling of all schools participating in S’Cool Ski Programming at SLNC. • Manage and update weekly the S’Cool ski data sheet for invoicing by the accountant. • Provide reports to the Director of Operations on filling of the schedule. • Manage the need for office supplies and S’Cool Ski programs items with the Director of Operations • Maintain the school database • Ensure instructor timesheets are reviewed bi-weekly • Lead Instructor Team Meetings to strategize upcoming weekly calendars Facilities Management • Ensuring daily maintenance and equipment organization of S’Cool Ski facilities is carried out • General clean-up, snow shovelling, garbage pick-up of spaces used by the S’Cool Ski Program • Ensure all equipment is in good working order and replace as necessary with the approval of the GM Customer Service • First Contact for all school administrators and school teachers • Expand programming options to fill empty calendar dates by approaching new groups and schools in the region • Working with Lodge Staff when required for equipment use in the lodge • Identify customer service issues, resolving them where possible and identifying chronic systemic or staffing problems to the Director of Operations Communications and Marketing • Monitoring, answering and referral of general inquiries(schools@sovereignlake.com) • Updating of website content is accurate and current, coordinated with the Director of Operations, including the S’Cool Ski Calendar • Conduct public outreach to build the Program in our schools and throughout the community • Distribution of rack cards to Program families • Promotion to schools, and targeted events when available in person • Set up a school visitation program to recruit new schools and to help increase productivity for when the groups arrive at SLNC • Expand and grow markets for marginalized youth, Youth Centres, Indigenous groups, and diverse abilities • Act as a Committee Member on the Jess4Kids Ski Scholarship Fund, attending scheduled meetings when necessary and to submit J4K Funding applications to the group for peer review